Accessing Procurement Reports for Cognos/Lawson Data
Before the Workday implementation on July 1, 2023, all procurement data was stored in Lawson. This data is now located in the data warehouse and can be viewed through Cognos reports.
Please follow the steps below to access the old procurement data in Cognos.
1) If you are not in the Whitehead building, you must log into Whitehead's virtual private network (VPN). See Connecting to VPN for more info.
2) Go to the Cognos production authentication page. Use your email name (without the ".wi.mit.edu") and password to authenticate. If you cannot authenticate, please send an email to ithelp@wi.mit.edu.
3) Click the Menu button in the upper-left corner of the screen. Then click the Content option.
4) Click the Team content tab. Then click Legacy Reports (Lawson Related).
5) Click Procurement - Internal. (You will need to scroll down.)
6) You will see several folders. Each one contains procurement reports that pull data from either Lawson directly or indirectly via the data warehouse.
7) To print a copy of an old purchase order:
- Click on the Daily Reports folder.
- Click on Print Purchase Order.
- Enter the PO Number. The alphabetic code appended to the PO Number is not needed. Leave the other two parameters as-is.
- Click the Finish button on the bottom of the screen.
8) A copy of the PO is shown. Click the PDF to print a PDF version.
