General Workday FAQs
What is Workday?
Workday is a leading cloud-based enterprise software system. Whitehead will use Workday for unified Human Capital Management (HCM), Financial, Procurement and Grant Management.
What is Okta?
The Whitehead Institute uses a single sign-on (SSO) provider called Okta, which enables logging in to cloud-based applications with your Whitehead username and password. Most logins to Okta-enabled applications will also require two factor authentication with Duo. If you have not enrolled in Duo already, please contact Technology Services at ithelp@wi.mit.edu.
Will we login to Workday with our WIBR username?
Yes.
Will everybody be able to see my personal information in Workday?
No. Only users with appropriate security (positions that required access) will be able to view your personal information.
How does the "My Worktags" feature work?
"My Worktags" is driven by the costing allocations used for Payroll. On the research side, users can add Favorite Business Objects to easily access the driver worktag provided by your ALM that should be used for Requisitions and Expense Reports. Please see the "Add Shortcuts and Favorities in Workday" job aid for more details.
Is there a Workday mobile app?
While Workday has a mobile app, Whitehead will not be implementing it at this time.
What other applications will be used?
Two other key systems will be implemented in addition to Workday: Jaggaer for the Whitehead Marketplace and ECC for Employee Compensation Compliance.
What applications are being replaced by Workday?
Lawson, Kronos and iLab and the Academic Appointment Database are all applications that will be decommissioned.
When does Lawson get shut down?
Lawson will have a phased shut-down during the month of June 2023, with read-only access for select users after that.
Will Inside Whitehead still exist?
Yes.
How do I submit a question or provide feedback relating to Workday?
Either send an email to workday@wi.mit.edu or visit ithelp.wi.mit.edu. This will generate a ticket in Freshservice (a new ticketing system being implemented by Whitehead).
Are Workday notifications also sent via email?
Workday has the capability to send notifications via email as well as through the Workday app.
Is there a print screen feature in Workday?
Yes, there is an option to View Printable Version (PDF) throughout Workday. Additionally, all Financial reports are available to be downloaded as PDF or Excel, as well as viewed in a chart format.